Hey, did you know? Dubai’s event industry is booming at an incredible rate of 18% every year! Yep, you read that right. From glamorous product launches and corporate conventions to luxury weddings and kids' parties, Dubai has it all. Imagine getting a slice of that business opportunity by running your very own event management company here!
Event management companies do all the behind-the-scenes work. Think about planning, logistics, booking venues, stage setups, arranging catering, audiovisual equipment, decorations, even down to those fancy invitation cards. Sounds exciting, doesn’t it?
Well, in this article, we’re diving into how you can be a part of this dynamic industry and start your own event management company in Dubai. Ready? Let’s get started!
Getting Your Event Management License in Dubai
The very first step is getting your license - this is your golden ticket! And here’s where you need to make your first choice: where should you set up?
Dubai Mainland:
If you want the flexibility to work with clients all over Dubai and across UAE, Mainland is your go-to option. With a Mainland License, you’re free to host events anywhere in the city - think hotels, beach resorts, and conference centers, without any regional restrictions. You’ll work directly with the Department of Economic Development (DED) to get your license. Also, Mainland setups have fewer limitations on business activities and allow you to bid on both private and government contracts. It’s the best choice if you plan to go big and want access to the whole Dubai market!
Freezone:
Now, Freezones are a bit different but still offer some awesome benefits! Each Freezone in Dubai has its own set of rules and authorities, so you’d register directly with that Freezone. With a Freezone license, you’re allowed to fully own your company - no local partner needed, and enjoy tax benefits and lower setup fees. However, here’s the catch: you’ll be limited to running your events within the Freezone area or outside Dubai unless you partner with a Mainland-based company. Freezones are ideal if you’re targeting a niche market and prefer a lower-cost setup, with options to expand your business later on.
Mainland Dubai is the best option for most event managers. Why? Because a mainland license means you can operate your business all over Dubai, not just within a limited Freezone. You’ll be able to reach clients, set up events, and work at any venue in the city.
CSPzone Insider Tip: Not sure where to start? CSP Zone can help you decide on the best location for your business and set you up with a license suited to your goals. Just ask!
What’s Included in Your Event Management Company License?
For event management, the Department of Economic Development (DED) has you covered with a Professional License for “Events Organizing & Managing.” Here’s what that license includes:
License Type: Professional
Activity Name: Events Organizing & Managing
Activity Code: 8230009
Activity Description: This license allows you to organize and manage all kinds of events, from gala dinners and corporate events to kids' parties and launch events. Basically, you’ll handle logistics, event setup, sound, lighting, catering, and more. (For certain events, you’ll need extra permits, but no worries—we can help you get those too!)
Evement Management License Cost
The cost for a Dubai event management license is between AED 12,000 and AED 15,000 (about $3,500). Wondering why it varies? It depends on things like how many activities you want to include, the number of partners in your business, and any special setups you need.
Plus, there’s a 5% market fee on your office rent (an essential part of Dubai’s licensing requirements).
Need a more precise estimate? Drop CSP Zone a line - we’ll break it down based on your plans!
Now, let's get started with the step by step process on how to register your event management company in Dubai Mainland
Step 1. Choose Your Jurisdiction:
This guide focuses on Dubai Mainland so that you can serve clients city-wide. The DED issues mainland licenses.
Step 2. Pick Your Legal Structure:
It sounds fancy, but it’s just a matter of choosing the type of business setup. Most event companies go with an LLC (Limited Liability Company), which protects your personal assets in case of business debts.
Step 3. Register Your Trade Name:
The trade name is your brand! Choose a name that’s catchy, easy to remember, and represents your services. You’ll need to submit three name options to DED; they’ll pick the one that’s available.
Step 4. Get Initial Approval:
Think of this as your preliminary “okay.” You need this before moving forward. Once approved, you can start applying for other permits if needed.
Step 5. Check for External Approvals:
You might need Dubai Municipality’s approval for your Office layout setup and all. We can guide you on what’s required based on your requirement.
Step 6. Secure an Office Space:
Every business in Dubai needs a physical office. Choose a spot that suits your business image - whether that’s a small, affordable office or a more spacious setup.
Step 7. Prepare the MOA (Memorandum of Association):
This is your business’s legal document, spelling out the company’s structure, ownership, and purpose. The DED can provide a template, but we’re here to help if you need it customized.
Step 8. Pay the License Fees:
Last but not least, pay the fees, and collect all your official registration documents! Remember, you’ll also pay a 5% market fee based on your office tenancy contract.
Congratulations! You’re officially registered and ready to go! Your event management company is now a reality! Need help with business setup, contact CSPzone today!
Post-Registration Steps: Building a Strong Foundation
Almost there! Just a few more formalities to make sure you’re all set:
Corporate Tax Registration:
Within three months of business registration, you’ll need to register for corporate tax. This is Dubai’s way of keeping track of your business income.
VAT Registration:
If your revenue exceeds AED 375,000 per year, you’ll need to register for VAT. This is required for most businesses, so it’s wise to get this done early on.
Trademark Registration:
Want to protect your brand? A trademark ensures no one else can use your business name or logo, securing your identity in the market.
Connecting with Vendors: Your Event Dream Team
To pull off a successful event, you’ll need a network of vendors to help with every detail:
AV Equipment Vendors: For sound systems, projectors, and lighting.
Furniture Rentals: Chairs, tables, stages—everything needed to set up the venue.
Catering Services: Food is a must for every event, so find reliable caterers who can meet all dietary needs.
Transportation Providers: From VIP transport to shuttle services, keeping guests moving smoothly is key.
Building a relationship with each vendor is essential to getting the best prices, fast service, and top-notch event support.
Marketing Your Event Management Business
Ready to make some noise? Here’s how to market your brand-new event management company:
Online Presence: A must! Build a strong website, and stay active on social media. Show off your best events and let potential clients see the magic you create.
Networking Events: Attend industry meetups, conferences, and expos. Networking is one of the most effective ways to get business leads.
Partnerships: Collaborate with venues and vendors to create packages that make it easier for clients to choose you.
Apply for an Event Permit
To host an event in Dubai, getting an event permit is a must for every occasion! Whether you’re organizing an entertainment show, sports meet, charity event, religious gathering, or business conference, you’ll need to apply via the simple, user-friendly e-Permit portal.
Here’s how to get your permit in a few easy steps:
1. Get Registered:
First things first, make sure you’re registered on the e-Permit portal. If you don’t have an account yet, create one right there on the site.
2. Start a New Event Application
Click "Add New Event," then read through the service options and select “Continue.”
3. Enter Event & Venue Details
Fill out information like event type, name, and details about the activities. Add the venue details and enter the event start and end dates.
4. Provide Contact Information
Add the full names (in both English and Arabic) of event managers, participants, and performers, along with contact and passport numbers.
5. Upload Necessary Documents
Attach a NOC from the venue and a copy of the event manager’s passport.
6. Review and Pay
Pay online through credit card, bank transfer, or other government-approved methods.
After payment, you’ll receive the permit within five business days!
7. List Your Event on Dubai Calendar
Once approved, you can list your event on the Dubai Calendar so everyone knows what’s happening!And that’s it! Your event will be all set and officially permitted. Simple, right?
Apply for Event Security
If you’re planning to host an event in Dubai and need security from Dubai Police, there’s a straightforward way to apply for it! Head to the Dubai Police online portal and start your application. You’ll need to provide detailed information about your event, like the venue location, event date and time, the expected number of guests, and the nature of the event (whether it’s a private function, corporate gathering, or public event).
Dubai Police will review these details to ensure they allocate the right security resources to match your event’s requirements. Remember, this step is essential for events with large crowds or VIP guests, as it helps maintain safety and order. Once you submit the application, you’ll receive a confirmation, and the Dubai Police will coordinate with you for further instructions.
CSPzone Can Help You Every Step of the Way! Got questions? Need assistance with the process? Reach out to us! Find us on our Contact Page, message us on WhatsApp at +971504655861 , or drop us an email at info@cspzone.com. Let's make your event management dreams come true in Dubai!
